Rosellainoz, here's my approach to keeping my sources easy for me to enter and understand.
For background, I'll say that I did go to university (earned a Master of Architecture) and taught drafting, architecture, engineering, and other subjects for about 24 years at the high school and community college levels. My family and colleagues consider me to be very good with computers, etc.
However, I find the whole rigamarole of writing "proper" sources and citations to be exasperating. My decision was to SIMPLIFY my sources, keeping in mind that my goal is to document WHAT got cited, its AUTHOR, the PUBLISHER, and the REPOSITORY where I found the info.
If you've read the RM help file on Sources, Source Templates, Source Template Language, etc., then you've found that RM's capabilities in handling sources go way beyond that level of complexity. There are published works by Elizabeth Shown Mills and other authors that attempt to lay out a system of documenting all sources with very specific information. Is all of that complexity necessary? Well, if you want your work to be admired by university-trained readers, and if you ever want to submit your work to a genealogical society to get a professional certification, then YES. If your intent is to satisfy your own research and documentation needs, then MAYBE NOT. Without doubt, there are other forum members who think my method is inadequate for their needs, but it suits me just fine.
On these forums, I'm known as a source lumper, which means I have one Master Source for a major item (the "1930 US census", for example). In this case, I constructed this Master Source using the freeform template, and here's what my Source List shows:
Title: 1930 US census
Footnote, Short Footnote, and Bibliography: 1930 Federal census, general heading for all citations from this census
When I cite this source, I put information into the Source Details - Page Number to indicate the locality, so one reference says "MA, Middlesex, Waltham, District 507 (lines 1-3)" This gives me the year, state, county, city/township/place and page location of the family group.
Then I download the scan of the census page to a folder (media\census\1930) and give it a unique name, in this case "1930_MA_george-e-gendron(line1)_4607666_01023.jpg" which gives me the year, state, head-of-household name, and the first line number of that family group. The string of numbers at the end are the filename assigned by Ancestry.com when I downloaded the scan, and help me to be sure to use unique filenames for every saved census page. I don't use spaces in filenames, - and _ read well enough, and match my 30+ years of computer habits.
Go to the Source - Media tab and use the [Add new media] button to link the photo to the Source Citation. Add an appropriate Caption, such as "1930 MA (lines 1-3)", and a Description, such as "George E. Gendron and family".
Finally, I copy the Ancestry.com index info for that census family group into the Detail text - Research Notes (or if a copy-&-paste is not available, I manually transcribe as much info as I think will support my source documentation.
My repository in this case is just "Ancestry.com" with their address & website (http://www.ancestry.com). That repository gets used for most of the source info I find while researching on Ancestry, but not everything. However, I won't elaborate on my variations to that at this point.
I then memorize this source citation and paste it into as many locations (persons and facts/events) as I find relevant: General Source for a person, Alternate Name, Birth, Census, Residence (if I record the street address), Occupation, and often Marriage (when the census gives the ages of the two spouses at time of marriage). Do this for every person in the family group for this census. Sometimes an entry into the fact/event Note box helps to explain what info I'm documenting.
I have cited a LOT of obituaries over the years, and my method has evolved a bit, but here's my current approach:
1. Find the obituary, either in print or online. (I'll discuss an obituary I found at http://www.legacy.com - although the name & dates are fake). These obituaries vary from being a very short Death Notice (with info only about the deceased, not parents or children) to an extended Obituary (giving 3 or more generations of family members). Even when the very short ones are called an obituary in the source's repository, I will more likely call it a Death Notice in my Source List. Some of the Legacy.com entries also include a photo of the deceased which I download and link to my source citation.
2.In RM, navigate to the deceased's record, edit the person, and go to the General Sources.
3. Select the button for [Add new source].
4. Select the Source Type of "Book, Basic format" (which I marked as a favorite to put a star by the Source Type name, making it very easy to find).
5. Fill in the known info:
a. Author = /Anonymous/ (obituaries rarely name the actual author)
b. Title = Obituary - First Middle (Maiden) Surname 1920-2015 (full name with birth & death years)
c. rarely do I use the Subtitle
d. Publish Place = This will be a City ST (such as Boston MA) of either: the newspaper, funeral home, or website where I found the obituary
e. Publisher = the newspaper, funeral home, or website where I found the obituary
f. Publish Date = the newspaper's publication date (if known) or else "Accessed 13 Aug 2015"
g. copy my Title entry into the Source Details - Page box (yes, I know that I just duplicated that info, and it's pretty obvious in my footnotes, but I'm OK with that)
h. select 1 or 2 Repositories:
A. select (add if necessary) the newspaper or funeral home that published the obituary
B. select the internet archive, such as Legacy.com, and then copy the obituary's URL into the Call Number box.
i. If the obituary includes a photo, download it, and give a unique name: "2015_MI_marie-antoinette-wilkinson_230976sde.jpg". Notice that I gave the year and state of death, the deceased's name as recorded in the obituary, and left appended the filename as downloaded. That's enough info to allow a Windows Explorer search to find the image file, if I ever want to do that.
j. Go to the Source - Media tab and use the [Add new media] button to link the photo to the Source Citation. Add an appropriate Caption (Marie Antoinette Wilkinson 1924-2015) and a Description (Downloaded 13 Aug 2015 from Publisher, via Legacy.com)
k. Copy and paste (or transcribe) the obituary into the Detail text - Research Notes.
l. Memorize the citation and paste it to as many locations as I think relevant (see my notes about that under my census source discussion).
*** Edited 14 Aug 2014 1:11 am for typos and grammatical errors.