I created a custom fact called FSFT with only a description field. I will put "Card" in the description field. Then in the note section I will write
Card: [name of person with card] - BCIEPS
(for baptism, confirmation, initiatory, endowment, sealing to parent, and sealing to spouse). The letter will be only for the ordinances they have the card for.
If I shared the ordinances with the temple I write Shared in the description field. Then in the notes I write.
Shared: BCIEPS (for whatever ordinances I shared)
Sometimes I will write in the description field: Card, Shared
Then in the notes
Card: YOUTH - BC
This tells me I gave the cards to the youth in my ward and the temple will do the rest of the ordinances.
To get a list of those card I gave the youth I will first create a group. Mark Group>Select people by data field
FSFT - note - contains - youth
Then with a custom report I use the following fields
Col 1 Name - Surname, Prefix Given Suffix
Col 2 RIN - Record Number
Col 3 Birth - Birth date
Col 4 FS ID - FamilySearch ID
Col 5 Note - FSFT note
Before you click to Generate Report select the group you made earlier. Only those individuals will appear in the report.
If you want to create a group out of codes in the description field the filter is "Value". It's important to also use "Contains" because equal won't work if there are other codes in the description field.
Some of the codes I use in the description field are: Card, Shared, Not-Printed, Temple-Done, Temple-Pending, Research, Permission, Living, Pre-1500
When I am working with Sealings I keep track that they are ready in the note field with the following:
Card: SEAL - P
Not-Printed: SEAL - S
I will search on those exact phrases so I get the results I want.
I will use the filters inside the FamilySearch Person Tools in the sidebar index to look at those groups. If I want to know what cards were completed by the temple these are the filters:
1st level: Shared (group I created)
2nd level: People with temple work completed (It will open to this if you click on the "Done" link on FamilySearch Central.)
As I've showed people how I've set mine up I always encourage them to use codes that mean something to them. I've seen a lot of different systems now. The important thing is to be consistent in what you name things. That way the filters will work for you.