Photo files imported from FTM
Posted 21 January 2013 - 01:35 PM
I made a new file and then uploaded my old file from Family Tree Maker into this file. I noted that all the picture files got dumped into it. I then decided to try to put a photo in although they all seem to be there so before adding new photos I watched the webinar and it said to make files for photos, gedcoms media etc so I did that. Now, all my files are still in the original file and I suppose if I put a new photo in it will go to the new file and I will have two files with photos in or just a mess. I am wondering what to do. Also, even though I have a different route for picture files (the new one), it still finds them in the old file.
Posted 21 January 2013 - 01:56 PM
As to the default folders, which it sounds as though you set up after watching the seminar, even if you change the one specified for your pictures, the path that you originally specified for a given picture remains, so will still be found by the program.
Posted 21 January 2013 - 02:38 PM
Posted 21 January 2013 - 04:12 PM
I'm assuming that you did a direct file transfer from FTM vs. GEDCOM transfer. I don't use FTM, but would think that the picture files were embedded in the FTM version you used. The problem with that treatment is that the file gets bloated and increasingly slower and more inefficient. The RM software probably doesn't get passed any information from the FTM file to know where to store these picture files, so ends up having to dump them all in a single folder, populating the internal database links to those pictures.
Prior to the FTM file import into RM, did you actually have all the picture files in other folders on the same machine as your FTM database (and now on the same on as your RM database file)? If so, you may be able to use Tools > Fix broken media links in RM for the program to locate and automatically link them up. They'd need to have the same filenames. Someone more familiar with that functionality may be able to give more guidance if you wish to try to pursue that approach. I can't recall what happens if a particular picture is found in multiple folders on your machine. Regardless, I'd not delete the picture files that were extracted from FTM until after you're sure everything is good.
By the way, Reports > Lists > Multimedia Lists produces a report of all your picture files (and other media items) and relevant information about them. You can import the results into a spreadsheet program and sort by column, including path/filename.
Most people find RM fairly intuitive, but if you feel a little technologically challenged, I'd highly recommend purchasing "Getting the Most Out of RootsMagic 6". It can be found at http://www.rootsmagi...RootsMagic-Book and should serve as a real aid to your understanding. Many online webinars regarding various RM topics and to which you can avail yourself also exist -- http://www.rootsmagic.com/Webinars. It's not always easy when you're accustomed to doing work a particular way in a piece of software and migrate to another.
You can integrate data from another RM file into your own via drag-and-drop. Is that what you were meaning by from another tree? Under Help > Contents, type in "dragging and dropping" in the Search tab, then double-click on the appropriate topic, for more information. Always regularly back up your database file and force manual ones before undertaking any actions of which you're unsure so that you can restore to the point before any changes.
Posted 21 January 2013 - 04:23 PM
Posted 21 January 2013 - 04:33 PM
Posted 21 January 2013 - 07:41 PM
Posted 21 January 2013 - 08:47 PM
Go to Tools>Program Options>Folders with the RootsMagic toolbar. Each of the entries should point to a folder you have created for data, Gedcom files, backups, etc. These folders should be created and mapped to RootsMagic before ever creating any genealogy work with RM. These RM files should not be in the Windows system files area. Mine are on a second disk drive as opposed to the C: drive in My Documents.
Posted 21 January 2013 - 10:12 PM
From Help for the "Program Options" topic:
Folders – allows you to enter default folders (directories) for the various types of files used by RootsMagic. Whenever you select a feature that accesses one of these file types, RootsMagic will first look in that folder. You can enter default folders for databases (data files), backups, Multimedia (digital images of people, places or documents, electronic files, or audio or video files), GEDCOM files, custom reports, and printouts. There is a button to the right of each field that you can click to bring up a folder list to browse and select the desired folder from. You must create the folders before you go to select the folder.
Note that these are default folders, but that you may've saved some files elsewhere, overriding these defaults. From your earlier post, I believe that you set these up. If so . . .
* What have you entered for the following items under Tools > Program Options in the Folders tab [examples shown in brackets, but yours can and should differ, as there's not necessarily a right answer]:
RootsMagic data files [C:\Users\John\Documents\Genealogy\RootsMagic\Data]
Backup files [C:\Users\John\Documents\Genealogy\RootsMagic\Backup]
Multimedia files [C:\Users\John\Documents\Genealogy\RootsMagic\Multimedia]
GEDCOM files [C:\Users\John\Documents\Genealogy\RootsMagic\GEDCOM]
Report files [C:\Users\John\Documents\Genealogy\RootsMagic\Report]
(John would be a Windows account username.)
* Now, in which folder on your computer is your data file(s) actually located? This would be your RM database file(s) and should have an rmgc extension.
* In which folder on your computer are those multimedia files (pictures) you were mentioning actually located? Actually, you'd mentioned two places, so knowing both might be insightful.
* Are your RM backups of your data file(s) actually being stored where you've indicated in the folder defaults? They'd have an rmgb extension.
* GEDCOM or report files may not yet be relevant for you, but if so, are they located in the default location you've specified?
You might decide that you'd feel more comfortable calling RM Support at (801) 489-3102 (Monday to Friday, 8am-5pm (MST)). Someone there would be able to spend some time talking with you and asking a series of questions to pinpoint exactly what you've done and guide you through any recommendations. It might be less confounding for you than additional back-and-forth that may be needed here on the boards.
Posted 21 January 2013 - 10:24 PM
Well, for some reason it is not pulling in the files where I put them, but it does go there when you ask it to go to the hard drive. It still pulls from the other file and they are now no good in RM, have a red X but I can pull them in new. At least it is more orderly. Can't figure out why it doesn't work where I put them, it works for the program and backups.
Remember that links to your picture and other media files are stored in your RM database file. If the pictures have moved from where they were when initially specified, or their names were changed, RM will be confused. You can use Search > Search and Replace to fix the situation. For "Field to search", chose "Multimedia filenames". For "Search for" and "Replace with", enter the appropriate strings. For example, if your pictures had been in the C:\Users\John\Pictures\Genealogy\ folder, but are now in C:\Users\John\Documents\Genealogy\RootsMagic\Multimedia\, you'd enter those two strings, respectively. This method really only works well if you had all your pictures in the same folder and have moved them to another folder. You'd otherwise want to use "Fix broken media links" if you've moved them from one folder to multiple folders. I mentioned earlier that I can't recall what happens when you have the same pictures in two separate locations when using Fbml, so don't want to give you the details on where to find it within the program without someone who's more recently used it weighing in.
As always, back up before attempting major operations.
Posted 22 January 2013 - 01:21 PM
Posted 22 January 2013 - 01:23 PM
Posted 22 January 2013 - 02:35 PM
Posted 22 January 2013 - 04:43 PM
Posted 22 January 2013 - 07:48 PM
Thanks to all,
Posted 22 January 2013 - 08:43 PM
We used to call folders directories, we can put files and folders within folders.
A file is a single document, picture or even a program or part thereof.
When you installed RootsMagic, you installed the program, RootsMagic.exe along with quite a few supporting files, I doubt that you moved it and put it in a different folder. If you did, you really will have things messed up.
When you create the folders and direct RootsMagic to use them, it will not move any already created files into them. you will have to move them to where you want them using Windows Explorer. From then on, those will be the default locations.
You may have put the database file, the one with the rmgc extension, in a folder.
A backup would be a good idea about now.
IF you move the picture files to the folder you designated, open your database file and go to the SEARCH menu and choose SEARCH AND REPLACE then MULTIMEDIA FILE NAMES and enter the old path (just the first part, not the final individual filename) in the search for field and the new path in the replace with field.
If it didn't work as it should have you could restore that backup you made and try again.
Posted 22 January 2013 - 10:18 PM
1] Create a new RootsMagic data file and name it "Test". Add yourself. Your name is enough. Exit RM without a backup. Now use Windows Explorer [Windows key & E] to look at your RM data folder. Does it show "Test.rmgc" with a creation date and time when you created it?
2] Go back to RM, exit again with a backup this time. Again using Windows Explorer check your RM backup folder for the "Test.rmgb" file.
3] Go back to RM, create a Gedcom file this time. Again using Windows Explorer check your RM Gedcom folder for the "Test.ged" file.
4] Go back to RM, Make a report and save it as type "PDF" with a file name of your choice. Again using Windows Explorer check your RM report folder for the "File name of your choice.pdf" file. Now double click on this file. Does it open and display the contents you just created?
It has taken longer to describe this than it does to do the verification. If the files do not get created in the proper folders, fix the settings with Tools>Program Options>Folders with the RootsMagic toolbar and repeat the tests above till everything works correctly. For what it is worth, I do this with each new release of RM. I have independent folder structures for RM versions 3, 4, 5, and 6.
Posted 22 January 2013 - 11:48 PM
Posted 24 January 2013 - 12:52 PM
Posted 24 January 2013 - 01:21 PM